Non Teaching Positions
HWA CHONG INSTITUTION
We nurture leaders in Research, Industry and Government to serve
Education is at the heart of the Hwa Chong experience. The Institution is seeking high achieving individuals who are excited about education to join our team. We are looking for individuals with passion, purpose and drive. If you thrive on working in an innovative and dynamic environment, we would love to hear from you.
Position: Senior Security Officer
We are seeking a dedicated and highly skilled Senior Security Officer to join our team and help ensure the safety and security of our organization's premises, assets, employees, and visitors. The Senior Security Officer will be responsible for implementing and enforcing security protocols, monitoring surveillance equipment, conducting security checks, and responding to security incidents as necessary.
DUTIES & RESPONSIBILITIES:
Key Responsibilities:
1. Security Monitoring:
• Monitoring of security cameras, alarms, and access control systems to identify and respond to security threats and breaches.
• Conduct regular foot patrols of the premises to maintain a visible security presence.
2. Access Control:
• Verify the identity and authorization of employees, visitors, and contractors entering the facility.
• Issue visitor badges and maintain accurate records of visitor logs.
3. Security Checks:
• Perform routine security checks of designated areas, including locking and unlocking doors, gates, and entrances.
• Inspect and report any irregularities, such as unauthorized personnel, suspicious packages, or safety hazards.
4. Emergency Response:
• Respond promptly to security incidents, including alarms, disturbances, or emergency situations.
• Follow established emergency procedures and assist in evacuations if necessary.
5. Incident Reporting:
• Document all security-related incidents, including thefts, accidents, or violations of security policies.
• Prepare detailed incident reports and share them with relevant authorities and management
6. Customer Service:
• Provide a high level of customer service to employees, visitors, and guests.
• Assist individuals with directions, information, or any security-related inquiries.
• Assist with all relevant check-in / check-out of residents or guests in the boarding school.
7. Security Procedures:
• Enforce security policies, procedures, and protocols consistently and fairly.
• Collaborate with management to review and update security procedures as needed.
8. Equipment Maintenance:
• Ensure that security equipment, such as surveillance cameras and alarms, is in good working condition.
• Report any malfunctions or maintenance needs promptly.
9. Safety Awareness:
• Promote a culture of safety and security awareness among employees.
• Participate in security training and drills as required.
10. Collaboration:
• Coordinate with local law enforcement agencies and emergency services when necessary.
• Work closely with other security personnel and team members to ensure a cohesive security strategy.
11. Any other duties assigned by the Management.
Requirements
(Please state Qualification, Years of Experience, Knowledge & Skills required.)• Minimum GCE 'N' level/ SPM
• Holder of a valid Security Licence with the grade Senior Security Officer
• Possess WSQ Security-related Senior Security Officer certifications.
• Proven experience as a Senior security officer
• Strong observational and problem-solving skills.
• Excellent communication and interpersonal abilities.
• Physical fitness and the ability to stand, walk, and lift as needed.
• Knowledge of security operations and procedures.
• Basic computer skills for operating security equipment and generating reports.
• Knowledge of applicable laws and regulations related to security and safety.
• Able to perform shift work ranging from 8hrs to 12hrs during weekday, weekend or public holiday
Position: Security Officer
DUTIES & RESPONSIBILITIES:
• To be alert and aware of all occurrences within the assigned premises
• Foot Patrol and static post duty (as and when required only)
• Securing and opening of multiple facilities
• To control the traffic within the school premise (min. 2 hours per shift)
• Computer literate
• Assist to manage Events Security traffic control, ground execution, and rotation
• Assisting to escort VIPs/Guests and direct them to stipulated parking locations on ad hoc basis
• Enforcing SOP and compliance to the external ground officers
• To standby and response to emergencies or requests
• To do basic troubleshooting for security equipment (before engaging contractors for repair)
• Any other security related work as required by the Reporting officer
Job Qualifications and Requirements
• Minimum GCE ‘O’ level, 'N' level, A level, ITE
• Security License Holder
• At least 1 year(s) of working experience in the related field is required for this position
• Physically fit for long hours of duty on foot (min. 6 hours per shift)
• A mature, warm and energetic team worker with a pleasant disposition
• Able to work on three rotating shifts including weekends and public holidays
• Possess situational awareness, able to multi-task and response to activation messages (within 5 minutes)
• Excellent customer service skills. Able to communicate with people of different nationalities. Good people skills
• Possess class 3/3A/2B/2A/2 license would be advantageous
• Any other security related certifications would be advantageous
Position: Finance Manager
DUTIES & RESPONSIBILITIES:
Finance Operations
• In charge of General Ledger including month-end/year-end accounts closing process.
• Supervise and review the work performed by Accounts Receivable/Payable officers.
• Provide guidance to Accounts Receivable/Payable officers.
• Prepare and/or review monthly account reconciliations and schedules ensuring that journal entries are recorded accurately and timely.
• Provide advice to teachers and staff on finance policies, procedures and guidelines.
• Liaise with internal and external stakeholders (i.e. MOE, banks, teachers, funding agencies etc.) on finance-related matters.
Financial Reporting
• Maintain accurate records of financial transactions and documentation.
• Prepare financial reports and supporting audit schedules.
• Prepare and provide financial analysis to support decision-making by the school leaders.
• Coordinate with external auditors on annual audit exercise to ensure timely submission of audited financial statements including balance sheets, income statements, and cash flow reports to MOE.
• Ensure full compliance with all relevant laws and regulations (i.e. tax filings etc.).
Financial Budget
• Prepare annual revised forecast and annual budget in collaboration with the heads of department and school leaders.
• Prepare and/or review periodic budget utilisation reports and analyse budget performance for departments.
• Secretariat duties for Finance Sub-Committee Meetings of the Board of Governors.
Treasury and Banking matters
• Monitor cash flow and placement of fixed deposits.
• Perform administration duties related to banking (i.e. opening/closing of bank account, internet banking platform, corporate/virtual credit cards etc.).
Any Other Matters
• Participate in process improvement and enhancements to accounting systems
• Maintain and communicate finance policies, procedures and guidelines.
• Provide guidance on fundraising and donation matters in accordance with MOE guidelines.
• Support the Finance Director in investment-related matters.
• Any other ad-hoc assignments as required.
REQUIREMENTS:
• A bachelor’s degree in accountancy or a related field.
• Professional certification (e.g. CPA) is highly preferred.
• Experience in a supervisory role within an educational institution or a similar environment.
• In-depth knowledge of Singapore Financial Reporting Standards (SFRS) and relevant regulatory frameworks.
• Strong analytical and problem-solving skills with a meticulous eye for details.
• Proactive, self-motivated, and able to work independently or collaboratively in a team.
• Strong verbal and written communication skills, with the ability to engage stakeholders across all levels.
• Demonstrated commitment to high ethical standards and professional integrity.
• Proficient in MS Office Suite, financial software, and related tools.
Position: School Counsellor/Senior School Counsellor
The School Counsellor is responsible for the counselling and guidance programme at Hwa Chong Institution. The School Counsellor’s duties include but are not limited to the following:
Job Description:
1. Counselling Students
a. provide direct counselling intervention for students in the College Section, and,
where needed, in the High School Section
b. lead the Case Management Team to provide timely support and intervention for
students who need counselling
c. conference with staff, parents and external professionals / agencies on students
being counselled, and conduct home visits where necessary
2. Working with Staff
a. collaborate and advise school counsellors to formulate suitable counselling and well-being approaches for the students under the care of the unit
b. engage teachers in managing students with academic, behavioural, and emotional
issues
c. provide and source for counselling training & other workshops for staff to strengthen their affective skills
d. collaborate with relevant staff teams to set up upstream prevention strategies e.g. in areas of CCE
3. Working with Parents
a. engage parents in managing students with academic, behavioural, and emotional
issues
b. conduct and/or coordinate workshops for parents to align their expectations with the school’s and to strengthen their parenting skills
4. School Duties
a. provide counselling support in the event of school emergencies as a member of the
Caring Action in Response to Emergencies (CARE) team
b. monitor the counselling data in college section and provide school leaders with timely information
5. Any other duty as assigned by the Reporting Officer, Deputy Principal or
Principal
The School Counsellor’s expertise and primary duties are to provide counselling services to the school. However, the School Counsellor is also an integral member of the Student Development Team, and would be actively involved in the programmes pertaining to students’ affective development.
REQUIREMENTS:
• Graduate qualification in counselling, counselling psychology or clinical psychology
• Preferably a registered counsellor and/or clinical supervisor with the Singapore
• Association for Counselling (SAC) or a registered psychologist with the Singapore
• Psychological Society (SPS)
• A minimum of FIVE years of professional counselling experience and competent in case
• management, and critical incident management
• Proficient in professional counselling approaches and tools to help clients with diverse issues and conditions
• Experience in working with young adults, preferably in a school setting
• Experience in working in a multi-disciplinary team and conducting or facilitating continual Professional Development training for staff is advantageous
• Strong organisational and multitasking skills, with the ability to prioritise and manage multiple tasks and responsibilities.
Position: Assistant Manager of Human Resources
This role focuses on building and executing effective hiring strategies to enhance talent competencies and strengthen the organization's employer brand. It involves close collaboration with key stakeholders on workforce planning, recruitment, onboarding, retention, and knowledge management. Additionally, the role requires driving and implementing transformation and improvement initiatives to optimize HR processes and outcomes.
Duties & Responsibilities:
Hiring Strategies:
· Develop and implement robust talent acquisition strategies to attract high-quality candidates.
· Ensure hiring processes are aligned with business needs and organizational goals.
· Leverage data analytics to refine hiring processes and enhance the candidate experience.
Stakeholder Collaboration:
· Partner with department heads and stakeholders, including the Ministry of Education (MOE), to understand workforce requirements and plan hiring activities.
· Collaborate on workforce planning to ensure a balanced and sustainable talent pipeline.
· Support hiring managers with insights to make informed recruitment decisions.
Recruitment and Selection:
· Coordinate the onboarding process to ensure a smooth transition for new hires..
· Develop and implement retention strategies to improve employee engagement and reduce turnover.
· Foster a welcoming and inclusive workplace that promotes long-term satisfaction and growth.
Employee Onboarding & Retention:
· Coordinate the onboarding process to ensure a smooth transition for new hires.
· Develop retention strategies to reduce turnover and improve employee engagement and satisfaction.
Transformation and Improvement Projects:
· Lead or contribute to HR transformation and improvement initiatives, aimed at optimizing talent acquisition processes.
· Implement tools and technology to improve hiring efficiency and effectiveness.
HR Operations:
· Manage WICA and Work Pass applications
· Regularly review and update SOPs for relevance and compliance.
Ad-hoc Hosting Events:
· Host and represent the organization for external gusts and visitors when required.
Why Join Us?
· Purpose-Driven Work: Play a vital role in shaping Singapore’s next generation of leaders by ensuring the institution attracts and retains the best talent.
· Growth Opportunities: Gain exposure to transformative HR projects that challenge and develop your skills.
· Dynamic Team Environment: Work alongside dedicated professionals who share your passion for impact and innovation.
· Rewarding Culture: Be part of an organization that values creativity, collaboration, and continuous improvement in the education landscape.
Requirements:
· A good Degree in HR or any discipline
· Candidates should have 2-3 years supervisory experience.
· People-oriented with strong verbal and written communication skills
· Highly motivated, meticulous, independent and adaptable to change
· Excellent communication, organizational and interpersonal skills
· Abreast with current employment legislations and HR practices.
Position: Senior Boarding Executive / Boarding Executive
The Boarding Executive plays a pivotal role within the boarding school community, collaborating with the boarding management team to ensure smooth daily operations, foster a positive living environment, and support the holistic development of students.
Key Responsibilities
1. Student Care & Development
· Promote self-discipline and effective time management among boarders.
· Provide care and guidance to nurture students' social and emotional growth.
· Create a supportive atmosphere for academic and personal development.
· Equip students with essential life skills, including conflict resolution, independence, and character building.
· Cultivate a sense of belonging through active engagement in programs and activities.
2. Operational Management
· Build trusting relationships with students and address their concerns.
· Maintain discipline, safety, and security within the boarding community.
· Act as a liaison between parents, teachers, and assigned students.
· Plan and lead boarding programs and activities to enhance the boarding experience..
· Handle administrative tasks, including record-keeping and communication.
3. Facilities & Routine Oversight
· Conduct regular room and hygiene checks and follow up on any issues.
· Manage reception duties as needed.
· Provide operational support during weekends, school holidays, and public holidays, including night shifts.
4. Additional Responsibilities
· Undertake ad hoc tasks and other responsibilities as assigned by the Reporting Officer.
Qualifications & Requirements
· Minimum diploma holder.
· Strong interpersonal skills, with empathy for students and the ability to manage job demands.
· Proficiency in English (written and spoken) and Mandarin (spoken) to communicate effectively with Mandarin-speaking stakeholders.
· Organized, detail-oriented, and adept at multitasking.
· Experience in boarding services, youth mentorship, or similar fields is preferred.
· Additional certifications (e.g., first aid) counselling or mentoring experience are advantageous.
· Willingness to reside on campus and work night shifts during weekdays and weekends.
Ideal Candidate Profile
A compassionate, disciplined, and resourceful individual dedicated to fostering a nurturing and structured environment where students can thrive academically, socially, and emotionally.
Position: Temporary Procurement Officer (6-Month Contract)
The Procurement Officer will oversee and execute procurement activities with efficiency and precision, ensuring full compliance with the school’s procurement policies and government regulations. This role demands a proactive and detail-oriented individual to provide end-to-end support, promoting transparency, fairness, and optimal resource management throughout the procurement process.
Duties & Responsibilities
• Administer procurement activities, provide end-to-end support and advice to internal requestor on procurement procedure, guide them through the entire procurement process.
• Review and prepare procurement documents for publication, evaluation, award recommendations etc. Check and ensure quotation bids are evaluated fairly and in strict compliance to the school’s procurement procedure and Government Instruction manual (IM).
• Perform transactions on GEBIZ, publishing quotation, raising award, issuance of Purchase Order (PO), contracts and etc.
• Liaise with internal requestor on contract management, track and timely complete all purchase request assigned.
• Support internal officers on administrative duties such as information collation, filing of documents etc. Perform any administrative task or other ad-hoc duties as assigned.
Requirements
• A Diploma or Degree in Business, Supply Chain Management, or a related field.
• At least 2 years of experience in government procurement.
• Familiarity with GeBIZ e-procurement system and other procurement tools.
• Knowledge of government procurement procedures is highly advantageous.
• Strong analytical and problem-solving skills with a meticulous eye for detail.
• Proactive, self-motivated, and able to work independently or collaboratively in a team.
• Excellent communication and interpersonal skills, with the ability to influence stakeholders across all levels.
If you thrive on working in a dynamic and innovative environment, please submit your detailed CV, supporting documents and expected remuneration to
The Recruitment Officer
Hwa Chong Institution
661 Bukit Timah Road S 269734
Email: recruit@hci.edu.sg
Only short-listed candidates will be notified