Non Teaching Positions
HWA CHONG INSTITUTION
We nurture leaders in Research, Industry and Government to serve
Education is at the heart of the Hwa Chong experience. The Institution is seeking high achieving individuals who are excited about education to join our team. We are looking for individuals with passion, purpose and drive. If you thrive on working in an innovative and dynamic environment, we would love to hear from you.
Position: Director, Organisational Excellence
The Director of Organisational Excellence is responsible for developing and implementing strategies to enhance overall organisational performance and foster a culture of innovation and excellence. This role focuses on assessing, analysing, and recommending improvements across the school's operations, working in close collaboration with the school leadership and executive team to align initiatives with the school's strategic goals.
Duties & Responsibilities:
1. Strategic Planning and Implementation:
• Leverage upon research and worldwide scans to develop and execute an organisational excellence strategy aligned with the school's vision and goals
• Identify areas for improvement and implement initiatives to enhance efficiency and effectiveness
2. Strategic Performance Assessment:
• Develop methodologies to assess overall organisational excellence, for aspects of school’s focus
• Design a framework for gathering and analysing data from various school functions
• Create metrics that reflect progress in key areas, aligned with school priorities
• Synthesise data to provide insights into the school's performance in organisational excellence
• Present strategic reports with data-driven recommendations to senior leadership, with insights that inform strategic decision-making and resource allocation
3. Process Enhancement:
• Conduct internal and external benchmarking to identify best practices for reference
• Identify and evaluate key processes impacting organisational excellence
• Recommend innovative approaches to enhance overall effectiveness
• Facilitate cross-functional collaboration to address school-wide process challenges
• Develop metrics to measure impact of process improvements that will feedback to performance assessment of organisational excellence
4. Foster a Culture of Innovation:
• Develop strategies to embed innovation in the school's culture and practices
• Identify opportunities for innovative approaches to enhance organisational excellence
5. Change Leadership:
• Advise school leadership on the school's readiness for organisational changes, the potential barriers, and approaches to overcome them
• Support school leadership in developing change communication strategies
• Gather ongoing feedback during change implementation, informing continuous improvements
6. Resource Optimisation:
• Analyse and recommend strategies for optimisation of human, financial and physical resources required to support organizational excellence initiatives
• Collaborate with the Finance department to analyse the financial impact of excellence initiatives
Requirements:
1. Education and Professional Qualifications:
• Bachelor’s degree in Business Administration, Organisational Development, Education Management, or a related field
• Minimum of 8-10 years of experience in leading organisational excellence, change management, or related roles, preferably with experience in the education sector
• Professional certifications in relevant areas such as Lean Six Sigma, Project Management, data analysis would be advantageous
2. Knowledge and Personal Attributes:
• A creative thinker and problem solver
• Exceptional strategic thinking and planning capabilities
• Proven ability to lead and influence across all organizational levels
• Expertise in driving change and fostering innovation
• Strong work ethic and personal integrity
• Ability to handle confidential information with integrity and discretion
• Excellent communication (spoken and written) and interpersonal skills necessary to build rapport and collaborate effectively with various stakeholders
• Collaborative team player with excellent interpersonal skills
• Resilient and able to navigate a complex operating structure
• Commitment to research and continuous learning
Position: School Counsellor
Duties & Responsibilities
The School Counsellor is responsible for the counselling and guidance programme at Hwa Chong Institution. The School Counsellor’s duties include but are not limited to the following:
Job Description:
1. Counselling Students
a. provide direct counselling intervention for students in the High School Section, and, where needed, in the College Section
b. be a valuable team member of the HS Well-Being Centre and collaborate with other counsellors in designing and implementing a coherent system of counselling and well-being approaches
c. coordinate with the Case Management Team in providing timely support for students who need counselling
d. make home visits for students who are unable to come to school
2. Working with Staff
a. provide consultations for staff in managing students with academic, behavioural, and emotional issues
b. provide and source for counselling training & other workshops for staff to strengthen their affective skills
c. collaborate with relevant staff teams to set up upstream prevention strategies
3. Working with Parents
a. provide consultations for parents in managing students with academic, behavioural, and emotional issues
b. conduct and/or coordinate workshops for parents to align their expectations with the school’s and to strengthen their parenting skills
4. School Duties
a. provide counselling support in the event of school emergencies as a member of the Caring Action in Response to Emergencies (CARE) team
b. coordinate and collaborate with the Student Development Team in the design and implementation of the Peer Support programme
5. Curriculum Design and Implementation
a. collaborate with Student Development Team members in the design and implementation of a guidance curriculum in the High School Section
b. work with the Student Development Team in designing and implementing programmes to promote students’ social and emotional growth
6. Any other duty as assigned by the Reporting Officer, Deans, Deputy Principal or Principal
The School Counsellor’s expertise and primary duties are to provide counselling
services to the school. However, the School Counsellor is also an integral
member of the Student Development Team, and would be actively involved
in the programmes pertaining to students’ affective development.
Position: Assistant Manager of Human Resources
This role focuses on building and executing effective hiring strategies to enhance talent competencies and strengthen the organization's employer brand. It involves close collaboration with key stakeholders on workforce planning, recruitment, onboarding, retention, and knowledge management. Additionally, the role requires driving and implementing transformation and improvement initiatives to optimize HR processes and outcomes.
Duties & Responsibilities:
Hiring Strategies:
· Develop and implement robust talent acquisition strategies to attract high-quality candidates.
· Ensure hiring processes are aligned with business needs and organizational goals.
· Leverage data analytics to refine hiring processes and enhance the candidate experience.
Stakeholder Collaboration:
· Partner with department heads and stakeholders, including the Ministry of Education (MOE), to understand workforce requirements and plan hiring activities.
· Collaborate on workforce planning to ensure a balanced and sustainable talent pipeline.
· Support hiring managers with insights to make informed recruitment decisions.
Recruitment and Selection:
· Coordinate the onboarding process to ensure a smooth transition for new hires..
· Develop and implement retention strategies to improve employee engagement and reduce turnover.
· Foster a welcoming and inclusive workplace that promotes long-term satisfaction and growth.
Employee Onboarding & Retention:
· Coordinate the onboarding process to ensure a smooth transition for new hires.
· Develop retention strategies to reduce turnover and improve employee engagement and satisfaction.
Transformation and Improvement Projects:
· Lead or contribute to HR transformation and improvement initiatives, aimed at optimizing talent acquisition processes.
· Implement tools and technology to improve hiring efficiency and effectiveness.
HR Operations:
· Manage WICA and Work Pass applications
· Regularly review and update SOPs for relevance and compliance.
Ad-hoc Hosting Events:
· Host and represent the organization for external gusts and visitors when required.
Why Join Us?
· Purpose-Driven Work: Play a vital role in shaping Singapore’s next generation of leaders by ensuring the institution attracts and retains the best talent.
· Growth Opportunities: Gain exposure to transformative HR projects that challenge and develop your skills.
· Dynamic Team Environment: Work alongside dedicated professionals who share your passion for impact and innovation.
· Rewarding Culture: Be part of an organization that values creativity, collaboration, and continuous improvement in the education landscape.
Requirements:
· A good Degree in HR or any discipline
· Candidates should have 2-3 years supervisory experience.
· People-oriented with strong verbal and written communication skills
· Highly motivated, meticulous, independent and adaptable to change
· Excellent communication, organizational and interpersonal skills
· Abreast with current employment legislations and HR practices.
Senior Boarding Executive / Boarding Executive
The Boarding Executive plays a pivotal role within the boarding school community, collaborating with the boarding management team to ensure smooth daily operations, foster a positive living environment, and support the holistic development of students.
Key Responsibilities
1. Student Care & Development
· Promote self-discipline and effective time management among boarders.
· Provide care and guidance to nurture students' social and emotional growth.
· Create a supportive atmosphere for academic and personal development.
· Equip students with essential life skills, including conflict resolution, independence, and character building.
· Cultivate a sense of belonging through active engagement in programs and activities.
2. Operational Management
· Build trusting relationships with students and address their concerns.
· Maintain discipline, safety, and security within the boarding community.
· Act as a liaison between parents, teachers, and assigned students.
· Plan and lead boarding programs and activities to enhance the boarding experience..
· Handle administrative tasks, including record-keeping and communication.
3. Facilities & Routine Oversight
· Conduct regular room and hygiene checks and follow up on any issues.
· Manage reception duties as needed.
· Provide operational support during weekends, school holidays, and public holidays, including night shifts.
4. Additional Responsibilities
· Undertake ad hoc tasks and other responsibilities as assigned by the Reporting Officer.
Qualifications & Requirements
· Minimum diploma holder.
· Strong interpersonal skills, with empathy for students and the ability to manage job demands.
· Proficiency in English (written and spoken) and Mandarin (spoken) to communicate effectively with Mandarin-speaking stakeholders.
· Organized, detail-oriented, and adept at multitasking.
· Experience in boarding services, youth mentorship, or similar fields is preferred.
· Additional certifications (e.g., first aid) counselling or mentoring experience are advantageous.
· Willingness to reside on campus and work night shifts during weekdays and weekends.
Ideal Candidate Profile
A compassionate, disciplined, and resourceful individual dedicated to fostering a nurturing and structured environment where students can thrive academically, socially, and emotionally.
Temporary Procurement Officer (6-Month Contract)
The Procurement Officer will oversee and execute procurement activities with efficiency and precision, ensuring full compliance with the school’s procurement policies and government regulations. This role demands a proactive and detail-oriented individual to provide end-to-end support, promoting transparency, fairness, and optimal resource management throughout the procurement process.
Duties & Responsibilities
•Administer procurement activities, provide end-to-end support and advice to internal requestor on procurement procedure, guide them through the entire procurement process.
•Review and prepare procurement documents for publication, evaluation, award recommendations etc. Check and ensure quotation bids are evaluated fairly and in strict compliance to the school’s procurement procedure and Government Instruction manual (IM).
•Perform transactions on GEBIZ, publishing quotation, raising award, issuance of Purchase Order (PO), contracts and etc.
•Liaise with internal requestor on contract management, track and timely complete all purchase request assigned.
•Support internal officers on administrative duties such as information collation, filing of documents etc. Perform any administrative task or other ad-hoc duties as assigned.
Requirements
•A Diploma or Degree in Business, Supply Chain Management, or a related field.
•At least 2 years of experience in government procurement.
•Familiarity with GeBIZ e-procurement system and other procurement tools.
•Knowledge of government procurement procedures is highly advantageous.
•Strong analytical and problem-solving skills with a meticulous eye for detail.
•Proactive, self-motivated, and able to work independently or collaboratively in a team.
•Excellent communication and interpersonal skills, with the ability to influence stakeholders across all levels.
If you thrive on working in a dynamic and innovative environment, please submit your detailed CV, supporting documents and expected remuneration to
The Recruitment Officer
Hwa Chong Institution
661 Bukit Timah Road S 269734
Email: recruit@hci.edu.sg
Only short-listed candidates will be notified