Non Teaching Positions

HWA CHONG INSTITUTION

We nurture leaders in Research, Industry and Government to serve

Education is at the heart of the Hwa Chong experience. The Institution is seeking high achieving individuals who are excited about education to join our team. We are looking for individuals with passion, purpose and drive. If you thrive on working in an innovative and dynamic environment, we would love to hear from you.

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Position: Boarding Executive (Facilities Management)

Roles:

As a Boarding Executive (Facilities Management), you will be responsible for overseeing and optimizing the organization’s physical assets to ensure a safe, efficient, and well-maintained environment. Your role will involve managing facilities, coordinating essential services, and addressing operational needs to support the boarding school community effectively. This position requires a strong understanding of facility management principles, excellent communication skills, and the ability to collaborate effectively with various teams and stakeholders.

Job Description

·        Supervise the performance of term contractors (e.g., facilities maintenance, cleaning, pest control) within the residential facilities.

·        Assist the school in implementing preventive and ad-hoc facilities maintenance and housekeeping programs for all buildings and M&E installations, ensuring compliance with statutory and authority requirements.

·        Work with the team to handle complaints, feedback, and incidents related to facilities maintenance, cleanliness, and pest control.

·        Provide feedback and assist the school in formulating and updating standard operating procedures for routine and preventive maintenance related to facilities, cleanliness, and pest control.

·        Support the school’s sustainability efforts in alignment with national environmental objectives, such as implementing eco-friendly infrastructure improvements, energy-efficient solutions, and waste reduction strategies to ensure sustainable facility operations.

·        Collaborate with internal stakeholders to develop green initiatives, promote sustainable practices among staff and students, and cultivate a long-term culture of environmental responsibility within the school community.

·        Assist in apartment inspections, defect rectifications, asset enhancements, and minor improvement works.

·        Prepare invitations for quotations and tenders related to facilities maintenance and housekeeping.

·        Review and endorse contractors’ claims for payment.

·        Attend monthly contractors’ meetings and assess their performance.

·        Source and compile data for the annual budgeting of funds for repairs and improvement programs.

·        Escalate critical issues, including complaints and requests, to the Reporting Officer for further action and decision-making.

·        Oversee fire safety and estate security matters.

·        Perform general administrative duties, including assisting students, parents, and teachers from diverse nationalities as needed.

Requirements

·        Diploma in Facility Management, Mechanical/Electrical Engineering, or a related field.

·        At least 3 years of experience in facility management or a related role.

·        Strong organizational, communication, and interpersonal skills.

·        Proficiency in data analysis and data-driven problem-solving.

·        Ability to write clear and concise reports and specifications.

·        Familiarity with health and safety regulations and sustainability practices.

·        Possession of a valid Fire Safety Manager (FSM) Certificate is an advantage.

·        Ability to work independently as well as collaboratively within a team.

·        Willingness to reside at the boarding school and work night shifts on weekdays and/or weekends is a plus.

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Position: Senior Security Officer

We are seeking a dedicated and highly skilled Senior Security Officer to join our team and help ensure the safety and security of our organization's premises, assets, employees, and visitors. The Senior Security Officer will be responsible for implementing and enforcing security protocols, monitoring surveillance equipment, conducting security checks, and responding to security incidents as necessary.

DUTIES & RESPONSIBILITIES:

Key Responsibilities:

1. Security Monitoring:

• Monitoring of security cameras, alarms, and access control systems to identify and respond to security threats and breaches.

• Conduct regular foot patrols of the premises to maintain a visible security presence.

2. Access Control:

• Verify the identity and authorization of employees, visitors, and contractors entering the facility.

• Issue visitor badges and maintain accurate records of visitor logs.

3. Security Checks:

• Perform routine security checks of designated areas, including locking and unlocking doors, gates, and entrances.

• Inspect and report any irregularities, such as unauthorized personnel, suspicious packages, or safety hazards.

4. Emergency Response:

• Respond promptly to security incidents, including alarms, disturbances, or emergency situations.

• Follow established emergency procedures and assist in evacuations if necessary.

5. Incident Reporting:

• Document all security-related incidents, including thefts, accidents, or violations of security policies.

• Prepare detailed incident reports and share them with relevant authorities and management

6. Customer Service:

• Provide a high level of customer service to employees, visitors, and guests.

• Assist individuals with directions, information, or any security-related inquiries.

• Assist with all relevant check-in / check-out of residents or guests in the boarding school.

7. Security Procedures:

• Enforce security policies, procedures, and protocols consistently and fairly.

• Collaborate with management to review and update security procedures as needed.

8. Equipment Maintenance:

• Ensure that security equipment, such as surveillance cameras and alarms, is in good working condition.

• Report any malfunctions or maintenance needs promptly.

9. Safety Awareness:

• Promote a culture of safety and security awareness among employees.

• Participate in security training and drills as required.

10. Collaboration:

• Coordinate with local law enforcement agencies and emergency services when necessary.

• Work closely with other security personnel and team members to ensure a cohesive security strategy.

11. Any other duties assigned by the Management.

Requirements

(Please state Qualification, Years of Experience, Knowledge & Skills required.)• Minimum GCE 'N' level/ SPM

• Holder of a valid Security Licence with the grade Senior Security Officer

• Possess WSQ Security-related Senior Security Officer certifications.

• Proven experience as a Senior security officer

• Strong observational and problem-solving skills.

• Excellent communication and interpersonal abilities.

• Physical fitness and the ability to stand, walk, and lift as needed.

• Knowledge of security operations and procedures.

• Basic computer skills for operating security equipment and generating reports.

• Knowledge of applicable laws and regulations related to security and safety.

• Able to perform shift work ranging from 8hrs to 12hrs during weekday, weekend or public holiday

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Position: Finance Manager

DUTIES & RESPONSIBILITIES:

Finance Operations

• In charge of General Ledger including month-end/year-end accounts closing process.

• Supervise and review the work performed by Accounts Receivable/Payable officers.

• Provide guidance to Accounts Receivable/Payable officers.

• Prepare and/or review monthly account reconciliations and schedules ensuring that journal entries are recorded accurately and timely.

• Provide advice to teachers and staff on finance policies, procedures and guidelines.

• Liaise with internal and external stakeholders (i.e. MOE, banks, teachers, funding agencies etc.) on finance-related matters.

Financial Reporting

• Maintain accurate records of financial transactions and documentation.

• Prepare financial reports and supporting audit schedules.

• Prepare and provide financial analysis to support decision-making by the school leaders.

• Coordinate with external auditors on annual audit exercise to ensure timely submission of audited financial statements including balance sheets, income statements, and cash flow reports to MOE.

• Ensure full compliance with all relevant laws and regulations (i.e. tax filings etc.).

Financial Budget

• Prepare annual revised forecast and annual budget in collaboration with the heads of department and school leaders.

• Prepare and/or review periodic budget utilisation reports and analyse budget performance for departments.

• Secretariat duties for Finance Sub-Committee Meetings of the Board of Governors.

Treasury and Banking matters

• Monitor cash flow and placement of fixed deposits.

• Perform administration duties related to banking (i.e. opening/closing of bank account, internet banking platform, corporate/virtual credit cards etc.).

Any Other Matters

• Participate in process improvement and enhancements to accounting systems

• Maintain and communicate finance policies, procedures and guidelines.

• Provide guidance on fundraising and donation matters in accordance with MOE guidelines.

• Support the Finance Director in investment-related matters.

• Any other ad-hoc assignments as required.

REQUIREMENTS:

• A bachelor’s degree in accountancy or a related field.

• Professional certification (e.g. CPA) is highly preferred.

• Experience in a supervisory role within an educational institution or a similar environment.

• In-depth knowledge of Singapore Financial Reporting Standards (SFRS) and relevant regulatory frameworks.

• Strong analytical and problem-solving skills with a meticulous eye for details.

• Proactive, self-motivated, and able to work independently or collaboratively in a team.

• Strong verbal and written communication skills, with the ability to engage stakeholders across all levels.

• Demonstrated commitment to high ethical standards and professional integrity.

• Proficient in MS Office Suite, financial software, and related tools.

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Position: Senior Boarding Executive / Boarding Executive

The Boarding Executive plays a pivotal role within the boarding school community, collaborating with the boarding management team to ensure smooth daily operations, foster a positive living environment, and support the holistic development of students.

Key Responsibilities

1.    Student Care & Development

·   Promote self-discipline and effective time management among boarders.

·   Provide care and guidance to nurture students' social and emotional growth.

·   Create a supportive atmosphere for academic and personal development.

·   Equip students with essential life skills, including conflict resolution, independence, and character building.

·   Cultivate a sense of belonging through active engagement in programs and activities.

2.    Operational Management

·   Build trusting relationships with students and address their concerns.

·   Maintain discipline, safety, and security within the boarding community.

·   Act as a liaison between parents, teachers, and assigned students.

·   Plan and lead boarding programs and activities to enhance the boarding experience..

·   Handle administrative tasks, including record-keeping and communication.

3.    Facilities & Routine Oversight

·   Conduct regular room and hygiene checks and follow up on any issues.

·   Manage reception duties as needed.

·  Provide operational support during weekends, school holidays, and public holidays, including night shifts.

4.    Additional Responsibilities

·   Undertake ad hoc tasks and other responsibilities as assigned by the Reporting Officer.

Qualifications & Requirements

·   Minimum diploma holder.

·   Strong interpersonal skills, with empathy for students and the ability to manage job demands.

·   Proficiency in English (written and spoken) and Mandarin (spoken) to communicate effectively with Mandarin-speaking stakeholders.

·   Organized, detail-oriented, and adept at multitasking.

·   Experience in boarding services, youth mentorship, or similar fields is preferred.

·   Additional certifications (e.g., first aid) counselling or mentoring experience are advantageous.

·   Willingness to reside on campus and work night shifts during weekdays and weekends.

Ideal Candidate Profile

A compassionate, disciplined, and resourceful individual dedicated to fostering a nurturing and structured environment where students can thrive academically, socially, and emotionally.

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Position: School Counsellor

Roles:

The School Counsellor’s expertise and primary duties are to provide counselling services to the school. However, the School Counsellor is also an integral member of the Student Development Team and would be actively involved in conducting programmes pertaining to students’ affective development and well-being.

Job Description

The School Counsellor is responsible for the counselling and guidance programme at Hwa Chong Institution. The School Counsellor’s duties include but are not limited to the following:

1. Counselling Students

·        provide direct counselling intervention for students in the High School Section, and, where needed, in the College Section

·        be a valuable team member of the HS Well-Being Centre and collaborate with other counsellors in designing and implementing a coherent system of counselling and well-being approaches.

·      coordinate with the Case Management Team in providing timely support for students who need counselling.

·        make home visits for students who are unable to come to school.

2. Working with Staff

·          provide consultations for staff in managing students with academic, behavioural, and emotional issues.

·          provide and source for counselling training & other workshops for staff to strengthen their affective skills.

·          collaborate with relevant staff teams to set up upstream prevention strategies.

3. Working with Parents

·          provide consultations for parents in managing students with academic, behavioural, and emotional issues.

·          conduct and/or coordinate workshops for parents to align their expectations with the school’s and to strengthen their parenting skills.

4. School Duties

·          provide counselling support in the event of school emergencies as a member of the Caring Action in Response to Emergencies (CARE) team.

·          coordinate and collaborate with the Student Development Team in the design and implementation of affective and well-being programmes.

5. Curriculum Design and Implementation

·          collaborate with Student Development Team members in the design and implementation of a guidance curriculum in the High School Section

·          work with the Student Development Team in designing and implementing programmes to promote students’ social and emotional growth.

6. Any other duty as assigned by the Reporting Officer, Deans, Deputy Principal or Principal

Requirements

·          Graduate qualification in counselling, counselling psychology or clinical psychology

·          Preferably a registered counsellor and/or clinical supervisor with the Singapore

·          Association for Counselling (SAC) or a registered psychologist with the Singapore Psychological Society (SPS)

·          A minimum of ONE year of professional counselling experience and competent in case management, and critical incident management

·          Proficient in professional counselling approaches and tools to help clients with diverse issues and conditions.

·          Experience in working with young adults, preferably in a school setting.

·          Experience in working in a multi-disciplinary team and conducting or facilitating continual Professional Development training for staff is advantageous.

·          Strong organisational and multitasking skills, with the ability to prioritise and manage multiple tasks and responsibilities.

If you thrive on working in a dynamic and innovative environment, please submit your detailed CV, supporting documents and expected remuneration to

The Recruitment Officer
Hwa Chong Institution
661 Bukit Timah Road S 269734

Email: recruit@hci.edu.sg

Only short-listed candidates will be notified